Sharing our research and licenses for going online with Python events

Marc-Andre Lemburg -

In March 2020, we had to make a tough decision on whether to cancel EuroPython 2020 or run it online. Since we did not want to lose continuity and all the work we had already put into the in-person event, we decided to go for an online version.

Now, just as many other in-person events, running the online version required a lot of research, experimentation, gaining knowledge in using online conference tools and finding a concept which would allow us to carry over as much of the in-person conference experience to the online version as possible.

This is an on-going effort, but we believe that our existing research will help other Python events go online as well and want to share this knowledge with you.

Running Online Conferences

The two central documents we have are:

  • EuroPython 2020 - Online Conference Tools
    This covers research on a lot of different tools available out there, our experience with them, hints and tips on how to use them effectively (esp. for Zoom and Discord).

  • EuroPython 2020 - Virtual Conference Concept
    Since we had to start afresh with the conference concept, we ran and still are running a brainstorming phase to come up with ideas and are now starting to materialize these into a concept, which we’ll use as basis for running EuroPython this year.

If you have questions around these documents and their content, feel free to contact us at helpdesk@europython.eu.

Sharing our Zoom Webinar and Pro licenses

In addition to sharing our research, we’d also like to share the Zoom Webinar and Pro licenses we have with other events, where possible (*). We have already shared them with:

The only thing we ask is that some of our work group members can participate in the event as co-host to observe and help, since we need to train and gain more experience in using these tools. As a bonus, we can also help with the configuration and share our existing experience.

If you’re interested in this, please get in contact with us at helpdesk@europython.eu.

(*) We can make the Webinar and Pro licenses available in May and June. In July we need to setup and prepare for EP2020.

Enjoy,
–
EuroPython 2020 Team
https://ep2020.europython.eu/
https://www.europython-society.org/