EuroPython Society Grants

Are you a community builder in Europe?

We can help you with funding, sharing our know how and other resources.

TL;DR

• EuroPython’s mission is to further the use of the programming language Python in Europe.
• Are you organising a Python event? — We have a Grant Programme that can help you.
• Are you a CPython Core Developer, or a EuroPython Society Fellow?  — you are eligible for free tickets to every EuroPython conference.
• Are you attending a EuroPython Conference? We have a Finaid programme funded by EPS.
• Check out our previous grants at our Grants Page
  

What kind of Grant can I apply for?

If you're organising a Python event in Europe, you can apply for a grant, typically ranging from EUR 5–10 per participant.

We have a EUR 100,000 annual budget (in 2025), to distribute funds fairly we award a maximum grant of EUR 6,000 per event (6% of the total budget).

To ensure year-round support, our budget is split evenly—50% for events in the first half of the year and 50% for the second half. If you're organising something in the same country EuroPython visits (Czech Republic in 2025) we have an extra EUR 10,000 reserved specifically for projects in the host country.

For more information how we arrived at those numbers, please read our blog post here: Grant Guidelines Blogpost

How can I apply for a grant?

Send us an email to grants@europython.eu at least 6 weeks before the event containing the following information:

1. Event name, date(s), location, and website.
2. Description of the conference/program (expected attendance, duration, target audience, tracks and/or talks).
3. Amount requested and purpose (e.g., finaid, childcare, etc).
4. Event’s overall budget (income, expenses).
5. In case the event will make surplus — what will it be used for?
6. Background on the organising team (previous experience, number of volunteers and paid staff, code of conduct).
7. Statement on how EPS funding will be acknowledged (e.g., EPS logo on the website, booth or table at the conference, etc).
   

Once we receive your request we will:

1. Check if everything is included and reply back to you within a few days (please keep in mind we are all volunteers 🙂 )
2. If everything is included,  the Grants Workgroup will set up the discussion and the vote with the Board – this can take up to a couple of weeks.
3. The Grants Workgroup will get back to you with the decision. If positive – we will ask you to send us an invoice.
4. Invoicing details are available at: https://europython-society.org/about/
5. If the Grants Workgroup or the Board decide something is not ok with the proposal we will get back to you with more questions.
6. Once we receive the invoice from you it will take us up to a couple of weeks to process it, so please take that into account when planning your expenses.
   

After the event we will ask you to share a short write up about how the event went and how the EPS grant impacted the event. We would like to post that on our blog (with your permission). For ideas on what to include in the writeup, see the checklist below.

If you would like to apply for future grants, we would need that impact report so please keep that in mind.

What can I spend the grant on?

We will prioritise grants that help other people participate in your conference. This could mean financial aid, childcare, accessibility, or similar.

What do we expect from you?

There are a few things we would like to make it easier for us to keep the Grant Programme running:

• Add the EPS logo to your website.
• Send us the invoice and the write-up in a timely fashion.
• Do you have community tables or booths? We would love to join in person—we have shiny stickers!
• The grants are funded by the EuroPython conference—promoting it in your local community helps us help you.
• You had a great experience with us? Tell others.

On top of that we would also like to know how your final event budget compared to your plans from before the event that you included in the grant request. We only care about the big picture - total income and expenses, and it’s for our information only.

What should the write up look like?

We would like to learn how the event went and how it compared to your original expectations. Here is a similar checklist to the grant request:

1. Event name, date(s), location, and website.
2. Description of the conference/program (how many participants, how many speakers, etc.).
3. What the EPS grant was used for and what impact it had?
4. Organising team (previous experience, number of volunteers and paid staff, code of conduct).
5. Some pictures from the event that we can include in the blog post.
6. Final reflections: what went well, and what you want to improve next time.
7. Any future plans? Do you want to announce the next edition already? :)