The top priority for the board in January was finishing the hiring of our event manager. We’re super excited to introduce Anežka Müller! Anežka is a freelance event manager and a longtime member of the Czech Python community. She’s a member of the Pyvec board, co-organizes PyLadies courses, PyCon CZ, Brno Pyvo, and Brno Python Pizza. She’ll be working closely with the board and OPS team, mainly managing communication with service providers. Welcome onboard!

Our second priority was onboarding teams. We’re happy that we already have the Programme team in place—they started early and launched the Call for Proposals at the beginning of January. We’ve onboarded a few more teams and are in the process of bringing in the rest.

Our third priority was improving our grant programme in order to support more events with our limited budget and to make it more clear and transparent. We went through past data, came up with a new proposal, discussed it, voted on it, and have already published it on our blog.

Individual reports:

Artur

• Updating onboarding/offboarding checklists for Volunteers and Board Members
• Started development of https://github.com/EuroPython/internal-bot
• Event Manager onboarding
• Various infrastructure updates including new website deployment and self-hosted previews for Pull Requests to the website.
• Setting up EPS AWS account.
• Working out the Grant Guidelines update for 2025
• Attending PyConWeb and FOSDEM
• Reviewing updates to the Sponsors setup and packages for 2025
• More documentation, sharing know-how and reviewing new proposals.

Mia

• Brand strategy: Analysis of social media posts from previous years and web analytics. Call with a European open-source maintainer and a call with a local events organizer about EP content.
• Comms & design: Call for proposal announcements, EP 2024 video promotions, speaker mentorship, and newsletter. Video production - gathering videos from speakers, video post-production, and scheduling them on YouTube shorts, and social media.
• Event management coordination: Calls with the event manager and discussions about previous events.
• Grants: Work on new grant guidelines and related comms.
• Team onboarding: Calls with potential comms team members and coordination.
• PR: Delivering a lightning talk at FOSDEM.
  

Cyril

• Offboarding the old board
• Permission cleanup
• Team selection
• Onboarding new team members
• Administrative work on Grants

Aris

• Worked on the Grants proposal
• Teams selection
• Follow-up with team members
• Board meetings
• Financial updates
• Community outreach: FOSDEM

Ege

• Working on various infrastructure updates, mostly related to the website.
• Reviewing Pull Requests for the website and the internal bot
• Working on the infrastructure team proposal.

Shekhar

• Timeline: Discussion with the Programme Team, and planning to do the same with the other teams.
• Visa Request letter: Setup and Test Visa Request Automation for the current year
• Team selection discussion with past volunteers
• Board Meetings

Anders

• ...