In February, our top priority was event logistics and organizational planning. We worked closely with our event manager, Anežka, on important aspects such as the venue, catering, and other logistics. We're happy to announce that the contract with the venue has been signed!

Another priority was budget planning. Our funding comes from ticket sales and sponsors. We reviewed fixed costs and discussed our strategy for this year. We want to keep the event as affordable as possible to allow more people to attend while also attracting sponsors. At the same time, we need to make sure that the event breaks even and remains financially sustainable in the long term. We also worked on defining sponsorship packages.

The third priority was onboarding the remaining co-leads and teams. Some board members are still involved in specific teams to support new co-leads and other newcomers. We're making sure that everyone has the support and tools they need to contribute.

Individual reports:

Artur

• Budget: Discussing different scenarios and overall plan for the budget.
• Sponsorship setup: Packages, team meetings and internal sponsorship flow and infrastructure
• Updates to the internal discord bot and the community voting app
• Community: Attending FOSDEM & Python Pizza Brno
• Finaid: onboarding and working out the plan for setup updates for 2025.
• Event logistics: Working with Anežka and the rest of the team on various items regarding different providers, contracts and payments.

Mia

• Comms & Design: worked on the design brief and budget proposal. Drafted and scheduled some community voting and reviews posts. Reviewed others. Comms & Design team calls. Website design coordination & calls.
• Budget: worked on the proposal & spreadsheets.
• Sponsorship: helped define sponsorship packages and pricing. Reviewed and helped prepare content for the web and other materials. Coordinated communication between multiple people.
• Infrastructure: code reviews.
• Community: attended Brno Python Pizza.

Aris

• Billing: Setup payments for grants and vendors
• Billing: Looked into the current billing workflow and how it can be optimized.
• Budget: Onboarding myself to the spreadsheet, looked and discussed the different scenarios
• Ops: Onboarding team members, capacity planning and kickoff meeting
• Community: Attending FOSDEM & Python Pizza Brno

Ege

• Transfer 2025 Discord server ownership to EPS account
• 22-24 website migration
• Website PRs
• Program API setup with the new deployment logic

Shekhar

• PR for Visa Application process for EuroPython 2025 Conference.
• Overviewing Budget sheet for EuroPython 2025 Conference
• Overviewing Grant programme and the existing proposals from various conferences.
• Finaid team coordination and helped launch the FINAID programme.

Cyril

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Anders

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