The board has been working tirelessly over the past month to bootstrap the organization of the 2025 conference and lead the Society toward a more sustainable and stable future!

In December, we focused on three main areas:

Onboarding
Hiring an Event Manager
Bootstrapping the 2025 conference

Onboarding:

All board members received access to the tools and resources they needed and went through important information in the board wiki to help everyone get started smoothly. We also had 6 board meetings.

Hiring an Event Manager:

This was a big priority and an important step for the future of the Society. We reached out to a candidate and we’re excited that they are interested to cooperate with us! We worked together to define their role, gathered resources for them, and drafted the first version of their contract. We are looking forward to working with them soon!

This is a big move toward making the Society’s future more stable and sustainable.

Bootstrapping the 2025 conference:

In December, we announced that the 2025 conference is happening in Prague. We also have a new website with a new logo. We defined team responsibilities, launched the Calls for Contributors, and promoted it within the EPS, the local community, and on social media. We reached out to our first co-leads to get things moving and currently we are onboarding our first team members.

Individual reports:

Artur

Onboarding new board members - setting up access, sharing resources, setting up the board wiki and documentation
Wrapping up the GA2024, and publishing missing records for GA2023
Setting up the new server for EP websites
Helping with the helpdesk migration
Setting up new infrastructure for EP2025
Coordinating the EP2025 conference launch
Setting up the framework for the Event Manager - responsibilities and the paperwork
Setting up Project Management tools for the Board/2025 Team.
Board Meetings

Mia

Finished all tasks and released videos and materials for GA 2023 and GA 2024.
Went through the board Wiki and onboarded to board resources and tasks.
Scheduled social media posts regarding the conference announcement and informed the local community about it.
Updated the team descriptions document and the Calls for Contributors form, then launched the Calls for Contributors. Announced the Calls for Contributors internally and on social media. Delivered a lightning talk announcing the Calls for Contributors on the local meetup.
Worked on the brand strategy: documented the current state and described personas. Analyzed our media and web presence, attendance data, community voting, and participant feedback. Researched similar-sized conferences for inspiration. Finally, created a 2025 brand proposal for the website and documented everything.
Met with a CPython core developer to brainstorm ideas for the conference, followed by a meeting with the program co-lead.
Reviewed previous venue contract discussions and compared the current contract to the previous one.
Had a call with the event manager, helped define their role in the Wiki, and drafted the first version of the Letter of Engagement.
Scheduled social media posts for the end of the year.

Cyril

Onboarding to the board tasks (getting access, information on the tools used)
Checked the 2024 GA recording for flare ups
Updated the helpdesk instance and other infrastructure tasks
Looked through the old tickets and tried to understand why they are open
Set up part of the environments for the new teams
Helped defining the context for the event manager job
Looked through the old documents and provided cleaned up versions for part of the teams
Prepared the responses from potential conference organisers for the selection
Helped onboard the first Co-Leads

Aris

Onboarding to the board resources and tasks
Helped with the EM responsibilities and scope
Feedback on the call to actions and co-lead recruitment
Updated accounting information with info from the SEB accounts
Board meetings

Ege

Onboarding to the board tasks (getting access, information on the tools used)
Launched the initial website for 2025
Prepared call-to-action cards for the website (for CfC and pre-feedback form)
Discussed the options for the new website/static server/repository structure
Communicated with the PSF Trademarks Committee for the approval of the new logo variations
Had a meeting with a CPython core developer to get feedback and explore ideas to improve EuroPython and EuroPython Society
Discussed ideas for new EuroPython Branding

Shekhar

Worked on EP Timeline Discussion and facilitation
Helped to reach previous on-site volunteers for co-lead recruitment
Board Meetings

Anders

Initial board meeting
Initiated data updates to local authorities