EuroPython Society

Organisers of the EuroPython conference series. Working for the Python community.
EuroPython Society

Board Report for January 2025

The top priority for the board in January was finishing the hiring of our event manager. We’re super excited to introduce Anežka Müller! Anežka is a freelance event manager and a longtime member of the Czech Python community. She’s a member of the Pyvec board, co-organizes PyLadies courses, PyCon CZ, Brno Pyvo, and Brno Python Pizza. She’ll be working closely with the board and OPS team, mainly managing communication with service providers. Welcome onboard!

Our second priority was onboarding teams. We’re happy that we already have the Programme team in place—they started early and launched the Call for Proposals at the beginning of January. We’ve onboarded a few more teams and are in the process of bringing in the rest.

Our third priority was improving our grant programme in order to support more events with our limited budget and to make it more clear and transparent. We went through past data, came up with a new proposal, discussed it, voted on it, and have already published it on our blog.

Individual reports:

Artur

  • Updating onboarding/offboarding checklists for Volunteers and Board Members
  • Started development of https://github.com/EuroPython/internal-bot
  • Event Manager onboarding
  • Various infrastructure updates including new website deployment and self-hosted previews for Pull Requests to the website.
  • Setting up EPS AWS account.
  • Working out the Grant Guidelines update for 2025
  • Attending PyConWeb and FOSDEM
  • Reviewing updates to the Sponsors setup and packages for 2025
  • More documentation, sharing know-how and reviewing new proposals.

Mia

  • Brand strategy: Analysis of social media posts from previous years and web analytics. Call with a European open-source maintainer and a call with a local events organizer about EP content.
  • Comms & design: Call for proposal announcements, EP 2024 video promotions, speaker mentorship, and newsletter. Video production - gathering videos from speakers, video post-production, and scheduling them on YouTube shorts, and social media.
  • Event management coordination: Calls with the event manager and discussions about previous events.
  • Grants: Work on new grant guidelines and related comms.
  • Team onboarding: Calls with potential comms team members and coordination.
  • PR: Delivering a lightning talk at FOSDEM.

Cyril

  • Offboarding the old board
  • Permission cleanup
  • Team selection
  • Onboarding new team members
  • Administrative work on Grants

Aris

  • Worked on the Grants proposal
  • Teams selection
  • Follow-up with team members
  • Board meetings
  • Financial updates
  • Community outreach: FOSDEM

Ege

  • Working on various infrastructure updates, mostly related to the website.
  • Reviewing Pull Requests for the website and the internal bot
  • Working on the infrastructure team proposal.

Shekhar

  • Timeline: Discussion with the Programme Team, and planning to do the same with the other teams.
  • Visa Request letter: Setup and Test Visa Request Automation for the current year
  • Team selection discussion with past volunteers
  • Board Meetings

Anders

  • ...

Changes in the Grants Programme for 2025

TL;DR:

  • We are making small changes to the Grant Programme
  • We are increasing transparency and reducing ambiguity in the guidelines.
  • We would like to support more events with our limited budget
  • We’ve introduced caps for events in order to make sure all grants are fairly given and we can support more communities.
  • We’ve set aside 10% of our budget for the local community.

Background:

The EPS introduced a Grant Programme in 2017. Since then, we have granted almost EUR 350k through the programme, partly via EuroPython Finaid and by directly supporting other Python events and projects across Europe. In the last two years, the Grant Programme has grown to EUR 100k per year, with even more requests coming in.

With this growth come new challenges in how to distribute funds fairly so that more events can benefit. Looking at data from the past two years, we’ve often been close to or over our budget. The guidelines haven’t been updated in a while. As grant requests become more complex, we’d like to simplify and clarify the process, and better explain it on our website.

We would also like to acknowledge that EuroPython, when traveling around Europe, has an additional impact on the host country, and we’d like to set aside part of the budget for the local community.

The Grant Programme is also a primary funding source for EuroPython Finaid. To that end, we aim to allocate 30% of the total Grant Programme budget to Finaid, an increase from the previous 25%.

Changes:

  • We’ve updated the text on our website, and split it into multiple sub-pages to make it easier to navigate. The website now includes a checklist of what we would like to see in a grant application, and a checklist for the Grants Workgroup – so that when you apply for the Grant you already know the steps that it will go through later and when you can expect an answer from us.
  • We looked at the data from previous years, and size and timing of the grant requests. With the growing number and size of the grants, to make it more accessible to smaller conferences and conferences happening later in the year, we decided to introduce max caps per grant and split the budget equally between the first and second half of the year. We would also explicitly split the total budget into three categories – 30% goes to the EuroPython finaid, 10% is reserved for projects in the host country. The remaining 60% of the budget goes to fund other Python Conferences. This is similar to the split in previous years, but more explicit and transparent.

Using 2024 data, and the budget available for Community Grants (60% of total), we’ve simulated different budget caps and found a sweet spot at 6000EUR, where we are able to support all the requests with most of the grants being below that limit. For 2025 we expect to receive a similar or bigger number of requests.


2024

6k

5k

4k

3.5

3

Grant #1

€ 4,000.00

€ 4,000.00

€ 4,000.00

€ 4,000.00

€ 3,500.00

€ 3,000.00

Grant #2

€ 8,000.00

€ 6,000.00

€ 5,000.00

€ 4,000.00

€ 3,500.00

€ 3,000.00

Grant #3

€ 4,000.00

€ 4,000.00

€ 4,000.00

€ 4,000.00

€ 3,500.00

€ 3,000.00

Grant #4

€ 5,000.00

€ 5,000.00

€ 5,000.00

€ 4,000.00

€ 3,500.00

€ 3,000.00

Grant #5

€ 10,000.00

€ 6,000.00

€ 5,000.00

€ 4,000.00

€ 3,500.00

€ 3,000.00

Grant #6

€ 4,000.00

€ 4,000.00

€ 4,000.00

€ 4,000.00

€ 3,500.00

€ 3,000.00

Grant #7

€ 1,000.00

€ 1,000.00

€ 1,000.00

€ 1,000.00

€ 1,000.00

€ 1,000.00

Grant #8

€ 5,000.00

€ 5,000.00

€ 5,000.00

€ 4,000.00

€ 3,500.00

€ 3,000.00

Grant #9

€ 6,000.00

€ 6,000.00

€ 5,000.00

€ 4,000.00

€ 3,500.00

€ 3,000.00

Grant #10

€ 2,900.00

€ 2,900.00

€ 2,900.00

€ 2,900.00

€ 2,900.00

€ 2,900.00

Grant #11

€ 2,000.00

€ 2,000.00

€ 2,000.00

€ 2,000.00

€ 2,000.00

€ 2,000.00

Grant #12

€ 3,000.00

€ 3,000.00

€ 3,000.00

€ 3,000.00

€ 3,000.00

€ 3,000.00

Grant #13

€ 450.00

€ 450.00

€ 450.00

€ 450.00

€ 450.00

€ 450.00

Grant #14

€ 3,000.00

€ 3,000.00

€ 3,000.00

€ 3,000.00

€ 3,000.00

€ 3,000.00

Grant #15

€ 1,000.00

€ 1,000.00

€ 1,000.00

€ 1,000.00

€ 1,000.00

€ 1,000.00

Grant #16

€ 2,000.00

€ 2,000.00

€ 2,000.00

€ 2,000.00

€ 2,000.00

€ 2,000.00

Grant #17

€ 3,500.00

€ 3,500.00

€ 3,500.00

€ 3,500.00

€ 3,500.00

€ 3,000.00

Grant #18

€ 1,500.00

€ 1,500.00

€ 1,500.00

€ 1,500.00

€ 1,500.00

€ 1,500.00

SUM

€ 66,350.00

€ 60,350.00

€ 57,350.00

€ 52,350.00

€ 48,350.00

€ 43,850.00


We are introducing a special 10% pool of money to be used on projects in the host country (in 2025 that’s again Czech Republic). This pool is set aside at the beginning of the year, with one caveat that we would like to deploy it in the first half of the year. Whatever is left unused goes back to the Community Pool to be used in second half of the year.

Expected outcome:

  • Fairer Funding: By spreading our grants out during the year, conferences that happen later won’t miss out.
  • Easy to Follow: Clear rules and deadlines cut down on confusion about how much you can get and what it’s for.
  • Better Accountability: We ask for simple post-event reports so we can see where the money went and what impact it made.
  • Stronger Community: Funding more events grows our Python network across Europe, helping everyone learn, connect, and collaborate.

Board Report for December 2024

The board has been working tirelessly over the past month to bootstrap the organization of the 2025 conference and lead the Society toward a more sustainable and stable future!

In December, we focused on three main areas:

  1. Onboarding
  2. Hiring an Event Manager
  3. Bootstrapping the 2025 conference

Onboarding:

All board members received access to the tools and resources they needed and went through important information in the board wiki to help everyone get started smoothly. We also had 6 board meetings.

Hiring an Event Manager:

This was a big priority and an important step for the future of the Society. We reached out to a candidate and we’re excited that they are interested to cooperate with us! We worked together to define their role, gathered resources for them, and drafted the first version of their contract. We are looking forward to working with them soon!

This is a big move toward making the Society’s future more stable and sustainable.

Bootstrapping the 2025 conference:

In December, we announced that the 2025 conference is happening in Prague. We also have a new website with a new logo. We defined team responsibilities, launched the Calls for Contributors, and promoted it within the EPS, the local community, and on social media. We reached out to our first co-leads to get things moving and currently we are onboarding our first team members.

Individual reports:

Artur

  • Onboarding new board members - setting up access, sharing resources, setting up the board wiki and documentation
  • Wrapping up the GA2024, and publishing missing records for GA2023
  • Setting up the new server for EP websites
  • Helping with the helpdesk migration
  • Setting up new infrastructure for EP2025
  • Coordinating the EP2025 conference launch
  • Setting up the framework for the Event Manager - responsibilities and the paperwork
  • Setting up Project Management tools for the Board/2025 Team.
  • Board Meetings

Mia

  • Finished all tasks and released videos and materials for GA 2023 and GA 2024.
  • Went through the board Wiki and onboarded to board resources and tasks.
  • Scheduled social media posts regarding the conference announcement and informed the local community about it.
  • Updated the team descriptions document and the Calls for Contributors form, then launched the Calls for Contributors. Announced the Calls for Contributors internally and on social media. Delivered a lightning talk announcing the Calls for Contributors on the local meetup.
  • Worked on the brand strategy: documented the current state and described personas. Analyzed our media and web presence, attendance data, community voting, and participant feedback. Researched similar-sized conferences for inspiration. Finally, created a 2025 brand proposal for the website and documented everything.
  • Met with a CPython core developer to brainstorm ideas for the conference, followed by a meeting with the program co-lead.
  • Reviewed previous venue contract discussions and compared the current contract to the previous one.
  • Had a call with the event manager, helped define their role in the Wiki, and drafted the first version of the Letter of Engagement.
  • Scheduled social media posts for the end of the year.

Cyril

  • Onboarding to the board tasks (getting access, information on the tools used)
  • Checked the 2024 GA recording for flare ups
  • Updated the helpdesk instance and other infrastructure tasks
  • Looked through the old tickets and tried to understand why they are open
  • Set up part of the environments for the new teams
  • Helped defining the context for the event manager job
  • Looked through the old documents and provided cleaned up versions for part of the teams
  • Prepared the responses from potential conference organisers for the selection
  • Helped onboard the first Co-Leads

Aris

  • Onboarding to the board resources and tasks
  • Helped with the EM responsibilities and scope
  • Feedback on the call to actions and co-lead recruitment
  • Updated accounting information with info from the SEB accounts
  • Board meetings

Ege

  • Onboarding to the board tasks (getting access, information on the tools used)
  • Launched the initial website for 2025
  • Prepared call-to-action cards for the website (for CfC and pre-feedback form)
  • Discussed the options for the new website/static server/repository structure
  • Communicated with the PSF Trademarks Committee for the approval of the new logo variations
  • Had a meeting with a CPython core developer to get feedback and explore ideas to improve EuroPython and EuroPython Society
  • Discussed ideas for new EuroPython Branding

Shekhar

  • Worked on EP Timeline Discussion and facilitation
  • Helped to reach previous on-site volunteers for co-lead recruitment
  • Board Meetings

Anders

  • Initial board meeting
  • Initiated data updates to local authorities

EPS Board 2024-2025

We’re happy to announce our new board for the 2024-2025 term:

  • Anders Hammarquist
  • Aris Nivorils
  • Artur Czepiel (Chair)
  • Cyril Bitterich
  • Ege Akman
  • Mia Bajić (Vice Chair)
  • Shekhar Koirala

You can read more about them in their nomination post at https://www.europython-society.org/list-of-eps-board-candidates-for-2024-2025/. The minutes and the video recording of the General Assembly 2024 will be published soon.

Together, we will continue to serve the community and head off to the preparations for EuroPython 2025!

List of EPS Board Candidates for 2024/2025

At this year’s EuroPython Society General Assembly (GA), planned for Sunday, December 1st, 2024, 20:00 CET, we will vote in a new board of the EuroPython Society for the term 2024/2025

List of Board Candidates

The EPS bylaws require one chair, one vice chair and 2 - 7 board members. The following candidates have stated their willingness to work on the EPS board. We are presenting them here (in alphabetical order by first name).

We will be updating this list in the days before the GA. Please send in any nominations or self-nominations to board@europython.eu. For more information please check our previous post here: https://europython-society.org/2024-general-assembly-announcement/

Please note that our bylaws do not restrict nominations to people on this list. It is even possible to self-nominate or nominate other candidates at the GA itself. However, in the interest of giving members a better chance to review the candidate list, we’d like to encourage all nominations to be made before the GA.

The following fine folks have expressed their desire to run for the next EPS board elections: Anders Hammarquist, Aris Nivorils, Artur Czepiel, Cyril Bitterich, Mia Bajić, Shekhar Koirala.

Anders Hammarquist

Pythonista / Consultant / Software architect

Anders is running his own Python consultancy business, AB Struse, since 2019 and is currently mostly involved with using Python in industrial automation. He has been using Python since 1995, and fosters its use in at least four companies.

He helped organize EuroPython 2004 and 2005, and has attended and given talks at several EuroPythons since then. He has handled the Swedish financials of the EuroPython Society since 2016 and has served as board member since 2017.

Aris Nivorlis

Pythonista / Geoscientist / Data Steward

Aris is a researcher at Deltares, a non-profit research institute in the Netherlands, where he combines his expertise in geoscience with his passion for Python and data stewardship to address real-world challenges. His journey with Python started during his doctoral studies, where he became a passionate advocate for the language and supported several colleagues in adopting Python for their research.

Aris has been involved in the Python community for the past four years. He is the Chair of PyCon Sweden and has been a core organizer for the past three conferences. He was a EuroPython organizer in 2024, leading the Ops Team, an experience he describes as both challenging and incredibly rewarding.

Aris is running for the EuroPython Society (EPS) Board to work in shaping its future direction. He is particularly interested on how EPS can further support local Python communities, events, and projects, while ensuring the success of the EuroPython conference. Aris aims to build on the foundation of previous efforts, working toward a more independent and sustainable organisation team for EuroPython. One of his key goals is to lower the barriers for others to get involved as volunteers, organizers, and board members, fostering a more inclusive and accessible society.

Artur Czepiel (nomination for Chair)

Software developer

I started using Python in 2008 and attended my first EuroPython in 2016, and it’s been an incredible journey ever since. Over the years, I’ve had the opportunity to contribute to five EuroPython conferences, including serving four terms on the board and chairing the conference last year.

Despite that, I still have new ideas for improvements and a couple of unfinished projects I’d like to see moving forward. :)

Cyril Bitterich

Operations dude / Organiser / Systems Engineer

Cyril’s first contact with the EuroPython community was back in 2019 in Basel during a break between workshops. Starting with helping prepare goodie bags, he went on to assist with setting up the conference location, and took on the role of a general runner during the event. After becoming a late addition to the Ops team in Dublin, he was part of the Ops and Programme teams for both Prague editions of the conference. His firefighting skills proved invaluable as he supported other teams and the general organisation, making him a de facto member of the 2024 core organisers team.

Enjoying the warmth of the community and gaining experience in a lot of different roles, it's now time for him to pass on the lessons he’s learned in a more structured way.  Having taken on smaller and ad-hoc leadership roles during the conference, he now aims to play an even more active role in the year-to-year operations of the EuroPython community.

With a background in successfully playing firefighter at organising capoeira events for 100 to 2000 attendees at locations all over the world (Asia and Antarctica are still on the to-do list 😉), and working with leaders, teams and attendees from diverse cultures, his knowledge and experience extend far beyond the last 3 years of EuroPython conference.

His goal is to bring more structure to the EPS as a whole and the conference teams where needed. A key focus is ensuring effective communication, be it through improving documentation or maintaining open and regular dialogue with the teams and everyone else involved Ultimately, he aims to help strike a healthy balance between the community-driven, volunteer spirit with the  professionalism expected from an established conference like EuroPython. However, the aim is not to disrupt or rebuild everything from scratch. Instead, he seeks to build on the strong foundation established by the board members active in the last years - while shamelessly taking full advantage of their counsel along the way.

This should establish a stable foundation within the EuroPython Society that can be adopted or directly used by other local communities in Europe. On the EPS side, this will hopefully open up resources to support other communities based on their specific needs.

Ege Akman

Pythonista / Open Source Advocate / Student

(Nomination added after Ege's election to the board at GA 2024.)

I started using Python in 2019 and have since had the opportunity to support several Python communities and initiatives.

In 2021, I initiated the Python in Turkish project, aiming to translate the Python Documentation into Turkish with the help of our amazing Python Turkey community.

In 2023, I began contributing to the Python Docs Work Group, where we focused on topics including infrastructure, tooling, content, and translations for docs.python.org.

In the summer of 2023, I discovered EuroPython! Witnessing people dedicate their time and effort to make the conference happen truly amazed me. Meeting some of the most incredible people in the universe at EuroPython inspired me to give back and contribute to the organization.

In 2024, I was part of the Operations Team, primarily working on our website, Program API, and Discord bot. This year, I ran for the board to learn and contribute in any way I can. Some areas I want to focus on include creating a more sustainable and efficient infrastructure, fostering greater collaboration and outreach to universities, and building an openly accessible knowledge base for conference organizers.

Mia Bajić

Software Engineer & Community Events Organizer

I’m a software engineer and community events organizer. Since joining the Python community in 2021, I’ve led Pyvo meetups, brought Python Pizza to the Czech Republic, and contributed to PyCon CZ 23 as well as EuroPython 2023 & 2024. I've spoken on technical topics at major conferences, including PyCon US, DjangoCon, EuroPython and many other PyCons across Europe.

I’m running for the board to learn, grow, and give back to the community that has given me so much. The main topic I would like to focus on is sustainability. I value setting clear goals, fostering open and transparent culture, and delivering measurable results.

Inspired by the folks from the Django Software Foundation, I decided to share more about my background, motivations, and small improvements I’d like to see implemented this year on my blog: https://clytaemnestra.github.io/tech-blog/eps-elections.

Shekhar Koirala

Machine Learning Engineer

I joined EuroPython as a remote volunteer in 2022 and later became part of the onsite volunteer team in Dublin the same year. Over the past two years, I’ve worked with the Ops team, supporting other onsite volunteers. My volunteering experience also includes contributions to Python Ireland and PyData Kathmandu. This year, I attended PyData Amsterdam, PyCon Sweden, and a non-Python volunteer-led conference in Berlin, Germany, where I sought to understand what truly makes a conference great. I realized that, at the core, it’s the people and their love for the community that make a conference exceptional.

Whether or not I join the board, I will continue volunteering for EuroPython. But if I am selected as a board member, I aim to support volunteers and foster a wholesome environment, just as I have always experienced. I also want to strengthen the connection between EuroPython and the local community.

Professionally, I work as a Machine Learning Engineer at Identv, using Python for both work and hobbies. Recently, I delivered a talk and conducted a workshop at PyCon Ireland, and I’m excited to kickstart my open-source journey. Beside sitting in front of the computer, I love to hike, take photos and try not to get lost in the wild.

What does the EPS Board do ?

The EPS board is made up of up to 9 directors (including 1 chair and 1 vice chair); the board runs the day-to-day business of the EuroPython Society, including running the EuroPython conference series, and supports the community through various initiatives such as our grants programme. The board collectively takes up the fiscal and legal responsibility of the Society.

For more details you can check our previous post here: https://europython-society.org/2024-general-assembly-announcement/#what-does-the-board-do

2024 General Assembly Announcement

We’re excited to invite you to this year’s General Assembly meeting! We’ll gather on Sunday, December 1st, 2024, from 20:00 to 21:00 CET. Just like in recent years, we’ll use Zoom, and additional joining instructions will be shared closer to the date.

The General Assembly is the highest decision making body of the society and EPS membership is required to participate. Membership is open to individuals who wish to actively engage in implementing the EPS mission. If you want to become a member of EuroPython Society you can sign-up here: https://www.europython-society.org/application/

You can find more details about the agenda of the meeting, as it is defined in our bylaws here https://www.europython-society.org/bylaws/ (Article 8).

One of the items on the Agenda is electing the new Board.

What does the Board do?

The Board consists of a chairperson, a vice chairperson and 2-7 Board members. The duties and responsibilities of the Board are substantial: the board collectively takes up the fiscal and legal responsibility of the Society.

A major topic is the annual EuroPython conference. While we would like to transition to a model with an independent organising team, we are not there yet. Therefore, the Board still needs to be involved in the conference organisation.

Beyond the conference, the Board also manages several critical areas, including:

  • Managing EPS membership
  • Overseeing finances and budgets
  • Running the grant programme
  • Maintaining infrastructure and resources

Furthermore, specifically for 2025, and following the recommendation from the previous Board, we would like to focus on four key topics that are important for the Society's future and sustainability:

  • Hiring an Event Manager/Coordinator
  • Selecting a location for 2026 and possibly 2027
  • Strengthen community outreach
  • Improving the fiscal and legal framework

Time Commitment

The Society is entirely volunteer-driven and serving on the board requires a significant time commitment. Everyone has a different schedule, so most of the work is usually done asynchronously. However, all board members attend the 1.5-hour board call held every two weeks in the evening, CE(S)T timezone. Everyone's time is valuable and please consider that the less time or effort you can dedicate, the more the workload may shift to other Board members.

All things considered you will need a few hours every week.

Who should apply?

You want to invest your time and knowledge into building a better structure for the EuroPython Society? Or you want to work on building connections between different Python-based communities? Then this might be for you! Please keep in mind the time commitments mentioned above.

You are not expected to be perfect in any of the skills needed and you will be supported in learning how things work. That being said, having experience in a non-profit organisation, whether within the Python world (such as EPS, PSF, DSF, local Python communities etc.) or any other similar organisation, would be beneficial for onboarding and understanding the organisational structure, culture and dynamics.

In the past having or willing to learn the following skills helped organising the conference:

  • Good communication skills
  • Organisation skills
  • Experience organising events with more than 1000 people
  • Working with volunteer-based communities
  • Working in big teams

Why should you apply?

You get the chance to shape and influence the future of EuroPython

You gain skills useful to run non-profits in different European countries - including cross border challenges

You can help grow and empower local communities

You can build relationships and connections with fellow community members

You can build a more diverse and inclusive Python community by serving the mission of EuroPython Society

I am interested, what should I do?

If you’re considering running for the Board or nominating another EPS member, we’d love to hear from you! Although the formal deadline is during the General Assembly, we kindly request you send your nomination as early as possible to board@europython.eu. We will publish the initial list of candidates on Tuesday, 26th of November 2024. If you’re not sure if this is a good idea or not – please email anyway and we will help you figure it out! 🙂

If you're on our EPS Organisers' Discord, there's a dedicated channel for interested candidates. Please ask in the general channel, and we’ll be happy to add you.

You can find examples of previous nominations here: https://www.europython-society.org/list-of-eps-board-candidates-for-2023-2024/.

Your nomination should highlight why you want to run for the Board. What is your vision for EPS and in which projects you want to be involved. During the General Assembly, you will have the opportunity to introduce yourself and share with our members why you believe they should vote for you. Each candidate will typically be given one minute to present themselves before members cast their votes.

It sounds a lot, I want to help, but I can’t commit to that

That’s completely understandable! Serving on the Board comes with significant responsibilities, time commitments, and administrative tasks. If that’s not the right fit for you, but you’re still interested in supporting us, we’d love your help! There are many other ways to get involved. We have several teams (see 2024 Teams Description document, as an example) that work on conference preparations during the months leading up to the event, and we also need volunteers to assist onsite during the conference.

Your help does not need to be limited to the conference. Infrastructure and connections need to be maintained all around the year for example. Your time and support would make a big difference! Stay tuned to our social platforms for announcements about these opportunities.

EuroPython 2024 Code of Conduct Transparency Report

The 2024 version of the EuroPython conference took place both online and in person in July 2024. This was the second conference under our new Code of Conduct (CoC), and we had Code of Conduct working group members continuously available both online and in person.

Reports

We had 4 Code of Conduct working group members continuously available both online and in person. Over the course of the conference the Code of Conduct team was made aware of the following issues:

  • A disabled person had requested reserved seating for talks, but when he arrived the first day, there was none. He reported this to a CoC member, who filed a report with Ops. It turned out that while the request had been gathered on the web form, there was no mechanism to get that information to the people involved. Once they were informed, the issue was quickly resolved, and the reporter expressed satisfaction with the way it was handled.
  • One person was uncomfortable with having their last name shown on Discord. They were informed that they could change that as soon as the registration bot ran, limiting the exposure to a minute or so, or that they could come to the registration desk for assistance. The report came via email and there was no response to the email suggesting those options.
  • An attendee reported that one talk's slides included a meme that seemed to reflect a racist trope. The CoC team reviewed that talk's slides, and agreed that the meme might be interpreted that way. A member of the CoC team contacted the presenter who immediately agreed to remove that meme before uploading the slides, and the video team was alerted to edit that meme out of the talk video before final publication.
  • There were multiple reports that the toilet signage was confusing and causing people to be uncomfortable with choosing a toilet. Once this was reported the signage was adjusted to make the gender designation visible and no further reports were received. It should be noted that none of the complaints objected to the text of the signs, just to the fact that covering of gender markers led to people entering a toilet they didn't want to.
  • The CoC team also were presented with a potential lightning talk topic that had caused complaints at another conference due to references to current wars that some viewers found disturbing. Since lightning talks are too short for content warnings to be effective, and since they are not reviewed in any detail by the programme committee, the CoC team counselled the prospective presenter against using the references that had been problematic at a prior conference. Given that advice, the presenter elected not to submit that topic.

🐍 Community Call for Venues - EuroPython 2025

Greetings to all community organizers across Europe! 🌍

We are thrilled to announce the opening of the Call for Venues for EuroPython 2025! 🌐

EuroPython is the world's oldest volunteer-led Python Conference. We are rooted in principles of diversity, inclusion, and accessibility; advocating for the community, and striving to create a welcoming space for all.

It is our mission to ensure accessibility for the wider community of Pythonistas when selecting conference locations. In addition to ticket prices, we carefully consider the ease of access and sustainability of future venues.

Similar to the process followed for the selection of Prague for EuroPython 2023, we would like your help in choosing the most suitable location for our next editions.

If you want to propose a location on behalf of your community, please send as an email to board@europython.eu with your proposal before May 14th. We will coordinate with you to collect all the necessary data required.

📝 Important Notes:

  • The EPS will also revisit community proposals from previous years.
  • Proposals submitted currently will be retained for future years.

Your city could be the next hub for collaboration, learning, and celebration within the Python ecosystem.

Join us in shaping an unforgettable experience for EuroPython 2025 participants!

✏️ Got any questions/suggestions/comments? Drop us a line at board@europython.eu and we will get back to you.

See you all soon,

EuroPython Society Board

EuroPython Society 2023 Q3 Fellows

Hi everyone! A warm welcome to the newly elected EuroPython Society Fellows in the third quarter of 2023.

  • Nicolás Demarchi
  • Raquel Dou
  • Sebastiaan Zeeff
  • Silvia Uberti
  • Theofanis Petkos

EuroPython Society Fellows

EuroPython Society Fellows have contributed significantly towards our mission, the EuroPython conference and the Society as an organisation. They are eligible for a lifetime free attendance of the EuroPython conference and will be listed on our EuroPython Society Fellow Grant page in recognition of their work.‌

Nicolás has served on the board from 2021-2023, and he also served as a Vice Chair for the year 2022-2023. He not only transformed the way we run Operations for the EuroPython conference now but also helped shape the way our remote conferences were held in the years 2020 and 2021.

Raquel has served on the board from 2019-2023, and she served as the Chair from 2021-2023. There are plenty of things to be said about her contributions to the Python community; Nicolas Tollervey put them best in his email, nominating her for the EuroPython Society fellowship.

It's hard to find brief words to describe Raquel's contribution to our community (there's such a lot to write about). I also know that, as a board, you're all familiar with her extraordinary efforts, formidable leadership skills and compassionate ways of working, each of which individually would warrant a nomination. Furthermore, to say Raquel's chairing of EuroPython has been a revelation is an understatement. Thanks to her focus and guidance, EuroPython is more diverse, open minded and big hearted than ever (and it's important to acknowledge that we have so much more to do in this respect). Much of this progress is because Raquel understands that such conferences are not merely about technical talks, seminars or even just Python. Her depth and breadth in appreciating what "Python" or "programming" means, to the largest and most inclusive extent, means our conference is *only just starting* to take the first tentative steps towards a more balanced, expressive and (dare I say it) INTERESTING exploration of what "Python programming" means. This is Raquel's unique gift to our community. Fundamental to this gift is her refocus on the community first ethos of EuroPython. Fundamental to this gift is her appreciation of artistic, creative and expressive uses of Python, in addition to the inevitable technical aspects of coding. Fundamental to this is her enlarged and sophisticated appreciation that EuroPython isn't just blindly promoting the latest "cool thing", the usual "industry practices", or the tired "let me explain this framework" didactic telling of things while pointing at slides. There's a much larger, compassionate, thoughtful, colourful, diverse and broad-minded way to encounter a coding community, and Raquel leads us in such a direction. This is why I (personally) want to nominate Raquel, while encouraging the board to continue to make more progress towards Raquel's vision in this respect. To do otherwise would diminish our community and undo so much of the work that has been led and organised by Raquel.

Sebastiaan has volunteered with the EPS from 2021-2023 and is currently serving as a board member for 2023-2024. For the past two years, he has led our Financial Aid initiatives. Last year, he also helped shape our Code of Conduct policy and continues to be a member of the Code of Conduct committee.

Silvia has served on the board from 2020-2023. She helped the EPS immensely by managing a gazillion sponsors year after year. She also took charge of leading the grants WG and served on the Code of Conduct committee during her time as well. She constantly pushed for Diversity and Inclusion initiatives time over time.

Theofanis has volunteered with the EPS from 2021-2023 and is currently serving as a board member for 2023-2024. As a volunteer, he helped shape the Mentorship and volunteer programme and managed our helpdesk. Most importantly, he created a warm and friendly environment that our volunteers/ members feel comfortable contributing to.

The EuroPython Society Board would like to congratulate and thank all the above new Fellows for their tireless work towards our mission! If you want to send in your nomination, check out our Fellowship page and get in touch!

Many thanks,
EuroPython Society
https://www.europython-society.org/

EPS Board 2023-2024

We’re happy to announce our new board for the next term 2023-2024:

You can read more about them in their nomination post. We will publish the minutes and the video recording of the General Assembly 2023 soon.

Together, we will continue to serve the community and head off to the preparations for EuroPython 2024!